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Questions tagged [email]

For questions about communication specifically over email. Can be used with other forms of communication, as long as there is a specific issue pertaining to email or using email as an option for communicating. For questions about social media or instant messaging, please use those relevant tags instead.

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When is confirmation or acknowledgement desirable in a mail dialogue?

In a mail dialogue, when is confirmation or acknowledgement desirable? Or to put it differently, when does the conversation end and both parties are clear on what is agreed to? For example (shortened):...
Ivana's user avatar
  • 205
0 votes
1 answer
288 views

If I know my interlocutor native language, it is approprieate to respond them using it? [closed]

I got an email in English from a staff member, and it turns out that he speaks the same native language as me (which is not English). Would it be rude/appropriate to respond to the email in our native ...
Atresmo's user avatar
  • 11
4 votes
1 answer
571 views

How do I tactfully ask an ex-supervisor to approve a reference letter that I have drafted without changing anything in the main body?

I am currently in the process of my immigration application, and I need employment reference letters from all my previous employers. I worked at a job for 20 months. It's been 5 years since I left. I ...
AIQ's user avatar
  • 143
2 votes
2 answers
333 views

How to ask subject of call to recruiter?

I finished an interview process with a company, and today I received an email from my recruiter regarding a quick call. However, I was not aware of this stage and don't know what is the focus/subject ...
beginnerbuoy's user avatar
6 votes
1 answer
204 views

How do I encourage my literature penpal to share her opinions more?

My penpal and I have become great friends. We email about every three days, sometimes more, and in just a few months she's turned out to be one of the most positive relationships in my life. She's ...
Random's user avatar
  • 163
1 vote
1 answer
253 views

How to communicate with employees when requesting documents to minimize response time?

I often face the following scenario: I need to ask for a document, a piece of information or make a request to an employer of a company/organization whose job includes responding to people like me. ...
Our's user avatar
  • 111
24 votes
3 answers
4k views

How can I assert my domain knowledge, while signalling openness to useful information, over email?

My current project at work is part of a product that many people use internally, with an active email list for user feedback. I recently pushed out a rather visible change and unsurprisingly someone ...
Em C's user avatar
  • 13.6k
4 votes
3 answers
655 views

How to make people write down correctly my email, without being condescending?

I have a quite common (in my country) name and surname, so I have a personal email address that is like [email protected], the country suffix added because john.smith was already taken. It is ...
El_Muntagnin's user avatar
3 votes
1 answer
276 views

How to respond to getting email for other people? [closed]

I use the email address firstname dot lastname at gmail. I estimate that some two hundred individuals share my first name and last name globally. About once or twice per month, I get an email that is ...
Murch's user avatar
  • 133
2 votes
1 answer
182 views

A researcher offered me to reach out when applying in their lab, how much help can I ask/expect from them? [closed]

I am currently in the process of applying to graduate school in the US. Earlier this year at a professional conference, I met a research scientist in one of my top choice university labs who told me I ...
SqueamishLizard's user avatar
3 votes
2 answers
534 views

How do I politely tell people in public I won't give out my e-mail? [closed]

I noticed recently when I'm checking out at the store, the cashier will ask for my email address, so that the store can send me flyers, coupons, and promotions. In other words, junk. What I've tried:...
user avatar
5 votes
2 answers
2k views

How can I email a former schoolmate who starred in porn if she needs my help, without being creepy or spooking her?

21 y.o. alumna from my nephew's high school starred in some porn last year. He overheard some ladies talking at supermarket, and didn't believe them – until he watched them online to verify himself. ...
user avatar
0 votes
1 answer
884 views

How to politely ask for verification delay?

I've worked in a market. Suddenly they stopped my work for verification purpose. They requested me to provide a student ID card. I've sent a scanned copy of my Student ID card for verification. One ...
Rashedul Alam's user avatar
5 votes
3 answers
558 views

When to cut the connection-maker out of a reply-all conversation?

This has come up many times in my career and I've never felt sure what the right procedure is. If someone volunteers to connect me to someone over professional email, how much of the ensuing ...
Nelfo's user avatar
  • 323
6 votes
2 answers
793 views

Professor gets cursory requests for advice from total strangers -- how to make them be more considerate?

I am a professor in a popular STEM field with a reasonably prominent list of publications, enough that if you Google AREA or method XXX you may encounter my name. About once a week I receive emails ...
yo9cyb's user avatar
  • 414
7 votes
5 answers
10k views

How to introduce someone to a recruiter that I've worked with before?

When I was looking for a new job around 8 months ago I worked with an agency recruiter - the type that shops your resume around, not an in-house recruiter - to get some interviews. Working with them ...
Em C's user avatar
  • 13.6k
5 votes
2 answers
538 views

How to "nudge" a client to email me back without seeming rude

First, some background knowledge: I'm currently building a video game for a client, mostly for a bit of practice. My "client" isn't paying for the game to be made, since I had just started programming ...
Radvylf Programs's user avatar
4 votes
2 answers
465 views

How to approach an unknown person via email if I only have a name that sounds like her nickname?

So, I am researching master courses opportunities on a university at a different country (Scotland) and I was talking to the course director via email, asking about the workload of the course and he ...
MagoDosMagos's user avatar
3 votes
3 answers
296 views

How do you open/close a friendly personal message to somebody with a terminal illness? [closed]

Somebody I have a close but not entirely personal relationship with (think long time boss, landlord, doctor, etc.) was recently diagnosed with grade 3 brain cancer, ending their career. I sent them a ...
Jason C's user avatar
  • 132
2 votes
1 answer
228 views

How can I pursue a friendship by sending a reply to a mass email without having my intentions misinterpreted? [closed]

I recently got a very general “Happy Holidays” mass email from an acquaintance’s work email -- imagine a mail merge with “Dear MERGIE, Happy Holidays from everyone here at Acme Widget Co.” I am ...
Mergie's user avatar
  • 165
4 votes
2 answers
828 views

Ask a Product manager to be redirected to someone else with more technical skills

I'm a software engineer in my company and I've been in a loop with my boss and a 'Product manager' from an other company. The subject is about setting up some common project and I need some details ...
toto's user avatar
  • 151
2 votes
2 answers
219 views

How to politely ask for a response?

I needed to discuss some matter with one person. The outcome of that is important for me. At the beginning of the week, I got an email where that person proposed several dates when we could have a ...
user902383's user avatar
8 votes
1 answer
442 views

Is responding to an email ending with "I'll be in touch" considered pushy?

I've been trying to meet this professor to talk about whether or not he would like to help me further develop this software that I've released. We've exchanged emails three times. The last one was ...
Eben Kadile's user avatar
8 votes
6 answers
1k views

How to effectively communicate technical data/instructions without writing "too long" emails? [closed]

I frequently find myself writing emails or technical documents that include a lot of technical information. However, even when written to "technical people" about technical things, it seems that the ...
YetAnotherRandomUser's user avatar
25 votes
3 answers
14k views

How to tell a busy professor that I don't mind if he answers my questions when he has time?

I am self-studying a course. Two years ago I began to use some lectures by a professor from the United States (I'm from a different country). He is retired now. While watching his lectures, I began to ...
lightning_missile's user avatar
7 votes
1 answer
491 views

How to press to receive updates without sounding obnoxious?

I recently (well, a few months ago now) backed a project on Kickstarter. It was not my first one, so I was fairly prepared (I thought) to the process. Well, turned out I was wrong. Unlike other ...
Federico's user avatar
  • 1,041
31 votes
13 answers
93k views

Is adding “let me know if anything is unclear” to an e-mail really necessary or is it redundant?

(Note that I originally asked this question on the English Language Stack Exchange and was told that it belonged here (Interpersonal Stack Exchange), so I removed it from the EL SE and manually moved ...
MusTheDataGuy's user avatar
11 votes
2 answers
3k views

Issue an apology over inappropriate email [closed]

Yesterday, I had family and friends over at my house, and I left my computer unlocked, and during the evening, I forgot about it. After some time if my computer is inactive, it goes to sleep. After ...
user avatar
7 votes
4 answers
912 views

Does the way that someone signs an email change how I should address them?

Imagine you write an email to a professor (or, to avoid academic specifics, councillor) Joseph Doe whom you never met personally before: Dear Professor (Councillor) Doe, blah-blah-blah ...
Anonymous's user avatar
  • 149
95 votes
15 answers
28k views

How can I avoid coming across as condescending when telling a coworker I can't work on an issue right now?

Being a programmer, I largely run on the logical/factual side which tends to get me in trouble with my emails being read in tones not intended. One email, I even was sat down with my boss for being "...
ggiaquin16's user avatar
  • 2,585
30 votes
2 answers
14k views

How can I politely find out the gender of a potential roommate via email?

I was looking for a shared room on Craigslist and I found one I'm interested in. On the post, the writer didn't specify if he/she is male or female. I'm female, and personally I would only feel ...
user avatar
5 votes
2 answers
14k views

How can I reintroduce myself in an email to someone I met a year ago without risking offending them?

About a year ago, I did an informational interview with a friend of a friend. We connected on LinkedIn shortly after, and I did a basic follow-up "thanks for meeting with me" email, but we ...
EmKayDee's user avatar
  • 151
0 votes
1 answer
4k views

How can I tactfully ask someone to reread an email? [closed]

Suppose that the recipient overlooked or misunderstood (part of) a short, truly succinct email because he didn't read carefully, not because the sender flubbed anything (like bad writing). The email ...
user avatar
-2 votes
3 answers
604 views

Etiquette question regarding conveying enthusiasm in email communications - used in academic settings

I have a friendly, close relationship with these professors - we are research collaborators and communicate daily. Our communication scope on emails is never personal, it's strictly about research ...
D.Hutchinson's user avatar
4 votes
3 answers
352 views

Politeness vs. conciseness in writing emails [duplicate]

I often find myself starting sentences with phrases like "I just want to let you know that", "I would like to ask if", "I am writing to discuss", or "I was wondering if" in emails. I could simply just ...
stochastic's user avatar
6 votes
1 answer
102k views

How can I politely ask someone to call me? (As opposed to me calling them)

I recently contacted a restaurant where I had a bad experience, and a manager got back in contact with me. At the end of the email, they said: I would very much appreciate the opportunity to speak ...
rintaun's user avatar
  • 163
2 votes
3 answers
9k views

Reminding lecturer to reply to previous email I sent

I sent an email to my lecturer asking for clarification about something however it has been a few days and he has not replied. Sometimes he replies to emails sometimes he does not. I need a reply fast ...
Susmitha's user avatar
  • 571
-1 votes
1 answer
259 views

Which salutation should I use in email, in which not the owner of the email replies? [closed]

I am sending my homework assignment via email to a person A, but the response email with a correction always comes from different person B and different email. So I am not sure which salutation should ...
user3342072's user avatar
2 votes
1 answer
297 views

Reply to an email that does not necessarily need an answer [closed]

I live in an apartment building with about 150 small apartments, owned by various private landlords. For these apartment buildings, there is often a house management company that is responsible for ...
jp-jee's user avatar
  • 121
42 votes
5 answers
34k views

How do you tactfully write that someone's reply doesn't truly answer your question?

I need to email someone that his reply doesn't truly answer the questions in my original email. 1 below appears too brusque, and would insult and offend: Sorry, but your reply doesn't appear to ...
user avatar
5 votes
2 answers
1k views

How to sign off an e-mail after finding out a work contact is out of the office due to a family emergency?

Background I am liaising with a client about a project. My main contact works off-site a lot but is fairly responsive with e-mails. She e-mailed me with a status update of a pending task and when I ...
Digitalpeanut's user avatar
3 votes
1 answer
643 views

How to politely word a reminder email to a teacher

Over the summer, my daughter attended a day camp at her elementary school. I'm trying to get reimbursed for it from my dependent care spending account, but need a receipt from the teacher who ran it. ...
Kevin's user avatar
  • 732
35 votes
11 answers
11k views

How can I better control my desire (or need) to send long messages? [closed]

As far back as I can remember, my first Hotmail emails, T9-word texts, even handwritten letters—these events ages 10 to 16—I felt I communicated differently from others. In high school I kept private ...
Andrew Cheong's user avatar
2 votes
4 answers
571 views

How to request quicker replies from someone who is often out of the office, and nobody else can help?

The replier (the 'someone' in this question's title) is the most senior and only person who can resolve my matter; I contacted his superior who again referred me to him and told me that he's that ...
user avatar
9 votes
3 answers
593 views

Public replies to private messages

I am a member of a programmers' society email group. I recently sent a member a personal, private email regarding their behaviour in the forum. I didn't want to reduce the standing of the person ...
Tom Hale's user avatar
  • 259
21 votes
3 answers
7k views

Are "pleasantries" in emails still ... "pleasant"?

Hi [your name here]! It's been a long time since we last had a chance to catch up and I really hope you're doing well. Everything is great on my end [. . .] I'm writing because I really need someone ...
Catija's user avatar
  • 14.2k
7 votes
5 answers
12k views

How to politely respond to unclear email response? [closed]

So my boss asked me to do something and I responded by asking for clarification, asking "do you want that as blah blah blah or do you want that as yadda yadda yadda?". The response I got was "yes ...
Liamck27's user avatar
  • 105
13 votes
3 answers
11k views

Can we use abbreviations in professional communication?

Is it good to use abbreviations in professional communication? I generally uses Mail or Skype to communicate with others. In that case, many times I used words such as ASAP, CTN, FYI etc. So when ...
Code Lღver's user avatar
31 votes
7 answers
29k views

How to reply to a message or email after a long delay?

I have a habit of taking a very long time to reply to emails and messages. Since some of these are from friends with whom this is my main form of contact (i.e. unless it is organised via messages and/...
TheTermiteSociety's user avatar
13 votes
4 answers
9k views

What is the politest way to follow up on an ignored email?

I send a lot of emails - some important and some not. I often get replies for the important ones promptly, but the less important ones can often be forgotten. I understand this - I'm sure I do the ...
Tim's user avatar
  • 660