TL;DR: I want to find the most polite way to tell my neighbour that it's not a problem, but they should not do it again.
We live in a condo, i.e. we own the unit but the common area, managed by the HOA, is belonged to everyone (or no one). In the common area next to our kitchen, there were some flowers that we (actually my kids) had been waiting for their blooming for weeks. Yesterday, we found out that most of the flowers, not fully bloom, were trimmed.
No need to say, my kids were so sad. So I emailed to all the families, saying that we were sad, and that we hope people leave the flowers there so that all the people can enjoy.
The HOA president suspected that the gardeners trimmed the flowers off as they came the day before.
As I believed this was done by the gardeners, I thought that this didn't make any sense to trim only flowers, and that they did it carelessly as some broken flowers were still attached to their stems. In retrospective, I wonder if I was a bit rude.
The HOA president then asked a lady, let call her Alice, in the HOA board to supervise the gardeners, as they didn't do a good job before.
The neighbour next door said sorry, that his wife "picked up" some flowers outside their right fence (i.e. my unit) for their arrangement.
Alice then said she did supervised the gardeners (and implied that the neighbour's wife trimmed the flowers, not just pick up). She said in a very diplomatic way this was a minor issue, and we should resolve with understandings.
I want to express, in the most polite way, that:
- Our neighbour should not worry. It's not a big deal.
- I hope they should never trim the flowers again. So "don't worry or no problem" may not work in this case?
- The neighbour has been very nice, and as we will live here years (or decades), we want to have a good relationship with his family.
One of the reason I ask this question is that English is not my native language. We are tech immigrants and we have never socialized with local people before.